Instrumental Jazz Ensembles (Jazz Bands, Jazz Orchestras, or other non-concert type ensembles) may perform any music you consider suitable for adjudication. Choose music selections benefiting your ensemble’s instruction/enthusiasm, and will also serve you well in the festival competition. We hope you will consider selecting music with some style variety, for example a swing or rock piece being played along with a contrasting ballad. Music scores for instrumental jazz ensembles are not required for the adjudicators but may be provided if desired.
- All groups need to arrive at the performance at least 15 minutes prior to their assigned warm–up time! We hope you will plan to arrive even earlier.
- A festival representative or site host will meet you in the parking lot and guide you to an assigned holding area. Buses will be directed to park after unloading students and equipment. It is recommended that performers’ personal belongings be left on the bus.
- Directors should have their performing group’s set-up chart (sample provided in WPSMF Ski Locker, and optional scores available to be picked up by a festival representative prior or during your scheduled warm-up.
- Your scheduled warm up time is the time slot 30 minutes prior to your scheduled performance time. No personal belongings, music, instrument cases or instruments should be left in the warm-up area since it will be occupied by the next ensemble.
- Within the warm-up area, there will not be any requested equipment (trap set, amps, mics, risers) available.
- Be sure to read what we equipment we can provide if requested! We encourage you to bring cymbals you are comfortable with. Your string players will need to bring there own patch cables with 1/4″ plugs. We might have some spare mallets or sticks, but not anything you will want to rely upon.
- Within WPSMF Online, a director must complete the performance information and equipment requested for each instrumental ensemble. Be sure to read what Equipment and Instruments can be provided if requested by the Final Payment due date, and notice what we do NOT provide! If equipment is not requested as instructed, it might not be available for your use on stage.
- You have a maximum of 25 minutes total on stage for stage entrance, equipment setup, performance, equipment disassemble and stage exit. For Jazz Ensembles, chances are very high we will interrupt your warm-up to ask your rhythm section to come to the stage and set-up, if this is approved by the director.
- If possible, on your set up chart, also indicate microphone placement on stage. We have up to 6 mics available, but if the same mic can be shared among players, please consider it. Think about whether you wish for the grand piano to have a microphone.
- Please plan for the length of pieces to be played, so you will have adequate time to set up your ensemble, and have time for a rhythm section sound check prior to announcements. The performance site auditorium is smaller in size, and often times, too much string instrument amplification can overpower the ensemble! We encourage each director to step into the audience during your sound check. Also, a sound check can also allow for adjustment toward soloist mic monitor levels if desired.
- The WPSMF will always give announcements prior to an ensemble’s performance, as a method of introduction to the audience, and for recording purposes. Directors are welcome to special recognize their ensembles’ various sections (rhythm, woodwind, low brass or high brass), or soloists before or after each song if desired. Announcing soloist prior to the song, will assist our sound engineer with preparing for the upcoming soloist in each piece.
- Speaking of sound engineers, we are really confident about soloist volumes the judges want to hear. Our audio control board is located next to the adjudicators for this very reason. If a director has another director, or person in the audience that wants to have some influence toward sound levels during the performance, have them meet with the sound engineer prior to the performance.
- Adjudicator critiques/ratings sheets, adjudication critique recordings, musical scores and performance recordings will be returned to the director at the Director’s Reception following the presentation of awards at the Award Ceremony. Special arrangements will be made for groups NOT attending the Award Ceremony to receive these items and awarded trophies (if determinable at that time) prior to their departure from Winter Park. It may be necessary to mail awarded trophies after the festival conclusion.